Flywheel Covid-19 Policy

FLYWHEEL COWORKING COVID-19 POLICIES – 3/12/20

WE ARE CURRENTLY OPERATING UNDER STAGE 2 PROCEDURES

STAGE 1 – Business as Usual (With Recommended Best Practices)

GENERAL FLYWHEEL SPACE USE

  1. Wash hands thoroughly for at least 20 seconds per wash.
  2. Stop shaking hands and fist bumping and use verbal greetings immediately.
  3. Use cleaning supplies provided by Flywheel to wipe desks, chair arms and other surfaces you touch before and after use. This includes meeting room tables and chairs.
  4. Staff cleaning high touch areas such as doorknobs, kitchen drawer handles, faucets, conference phones, etc.
  5. Cough or sneeze into the elbow of arm or tissue and dispose of tissue immediately.
  6. Obey signage reminders for hand washing and respiratory hygiene.
  7. If you plan on traveling outside the region to a community known to have a reported Coronavirus case, self-quarantine for two weeks.
  8. If you show any symptoms including runny nose, cough or fever you must self-quarantine for two weeks. (If you experience allergies – please take appropriate medication). Anyone with a temperature of 99.14 or higher must work from home.
  9. If you are masking symptoms with  simple medications such as acetaminophen, ibuprofen or aspirin you should work from home.

MEETING ROOM USE

  1. Please use cleaning supplies to sanitize touched surfaces after using meeting rooms.
  2. Guide your non-member guests to follow your example according to our sanitary procedures to date.
  3. Ask non-member guests not to attend meetings if they have recently traveled to community spread areas or are experiencing flu symptoms (fever, cough, malaise) temperature of 99.14 or higher.
  4. If you have had a meeting, seminar or conference cancellation, and need to use a meeting room to present virtually, we encourage you to do so. We will provide use of Flywheel’s Zoom account, camera and conferencing capabilities at no additional charge to keep you in touch with your coworkers, clients, etc.

STAGE 2 – If a Covid-19 case is reported in Winston-Salem CURRENT STAGE 3/19/2020

MEMBERS ONLY POLICY BEGINS

In addition to above procedures:

  1. Only members with none of the above travel history or symptoms of illness will be permitted on the premises.
  2. We require that all persons with known contact with the onsite case within two weeks of notification self-quarantine and/or seek medical attention if symptoms arise.
  3. Members may not have guests or family members in the suite.
  4. Badge access members will be permitted during non-staff hours.
  5. Staff will remain on site with limited hours and exposure to other members.
  6. Use social distancing, preferably one member per bench unit or two members with one at each corner.
  7. No hand shaking, fist bumping or physical touch of any kind.

MEETING ROOM USE

  1. No guests allowed in meetings.
  2. In-person meetings among members without symptoms will be allowed.
  3. We will strongly encourage videoconferencing as an option to in -person meetings. Flywheel will  provide use of Flywheel’s Zoom account, camera and conferencing capabilities at no additional charge to keep you in touch with your coworkers, clients, etc.

STAGE 3 – If a Covid-19 case is reported in the building

CLEANING AND SKELETON STAFFING

  1. Everyone in the building will be notified.
  2. The floor and/or floors that the person works on will be closed for 24 hours and cleaned (per CDC) – https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html
  3. The floor and/or floors will be completely disinfected using electrostatic spray treatment
  4. Cleaning crew follows and cleans the entire area
  5. Area reopens after 36 – 48 hours
  6. If allowed by local authorities and/or building management, Flywheel will operate with a skeleton staff, rotating on a two-week schedule.
  7. We require that all persons with known contact with the onsite case within two weeks of notification self-quarantine and/or seek medical attention if symptoms arise.

ONGOING EVALUATION

Flywheel will continue to monitor the WHO, CDC, local health organizations and Grubbs Properties notifications and recommendations. As this is a fluid situation, revisions to this document and procedures may occur at any time. We will notify members of any revisions made as soon as they are confirmed.  See below for WHO advisory:

OVERVIEW – World Health Organization Advisory

Getting your workplace ready for COVID-19

In January 2020 the World Health Organization (WHO) declared the outbreak of a new coronavirus disease in Hubei Province, China to be a Public Health Emergency of International Concern. WHO stated there is a high risk of the 2019 coronavirus disease (COVID-19) spreading to other countries around the world. WHO and public health authorities around the world are taking action to contain the COVID-19 outbreak. However, long term success cannot be taken for granted. All sections of our society – including businesses and employers – must play a role if we are to stop the spread of this disease.*

HOW COVID-19 SPREADS – World Health Organization Advisory

When someone who has COVID-19 coughs or exhales they release droplets of infected fluid. Most of these droplets fall on nearby surfaces and objects – such as desks, tables or telephones. People could catch COVID-19 by touching contaminated surfaces or objects – and then touching their eyes, nose or mouth. If they are standing within one meter of a person with COVID-19 they can catch it by breathing in droplets coughed out or exhaled by them. In other words, COVID-19 spreads in a similar way to flu. Most persons infected with COVID-19 experience mild symptoms and recover. However, some go on to experience more serious illness and may require hospital care. Risk of serious illness rises with age: people over 40 seem to be more vulnerable than those under 40. People with weakened immune systems and people with conditions such as diabetes, heart and lung disease are also more vulnerable to serious illness. *

QUESTIONS OR CONCERNS?

Andrea Howell, Director of Community Network
ahowell@flywheelcoworking.com

Peter Marsh, Co-founder Flywheel Coworking
pmarsh@flywheelcoworking.com

Alicia Hardin, Co-founder Flywheel Coworking
ahardin@workplacead.com

Anna Mason Moore, Community Coordinator
annamason@flywheelcoworking.com

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